Boards use executive sessions to discuss sensitive issues that require greater privacy and independence of the board. These discussions allow participants to speak freely and openly without the pressure of public opinion, and arrive at decisions based on all perspectives. The article focuses on the role of executive sessions, their differences from regular board meetings, and the best practices to enable them to succeed.
The presiding officer of the board or chair of the meeting opens the session by welcoming everyone who is present. The CEO or person on the board who is responsible for the agenda will then give an overview of the topic and the purpose of the discussion. This allows the board to know the context for the issues to be discussed and helps avoid confusion or misinterpretations.
Typically, executive sessions are exclusive to board members and may be held prior to, during the middle or after the scheduled board meeting. Board Source (formerly known as the National Center for Nonprofit Boards), however, notes that other stakeholders can be invited to an executive session for a part or the entire time when they require professional advice or make findings.
It’s important to keep in mind that, just as any other board meeting, executive sessions should be focused on addressing items that are beneficial to the company. Concentrating on the business of the board will ensure attendees remain active and keep the meeting from becoming excessively heated or a platform for spreading gossip.
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